All charges are due and payable on or before the registration date for each quarter. Circumstances which prevent a student from adhering to these dates should be discussed with the Business Office. Students attending South College under a grant or loan should confer with the Financial Aid Department concerning the payment of fees; students attending the college under the G.I. Bill should discuss payment of school fees with the VA Certifying Officials in the Financial Aid Department.
Tuition and fees are subject to change at the end of any quarter. Failure to make proper payments, unless otherwise cleared with the Business Office, will result in dismissal from the college.
Grades will not be issued, degrees granted, or transcripts furnished until all financial obligations have been satisfied and all college property has been returned.
Tuition charges are based on the student’s declared major and the total number of credit hours in which a student is enrolled on the first day of classes (as listed in the college calendar). Refunds or tuition adjustments will be awarded according to the following guidelines:
For a student who withdraws from the college, the state refund policy will apply as follows:
A withdrawal is considered to be official when a student notifies the Executive Vice President or the Registrar. No other college official has the authority to accept official withdrawals. Students who do not officially withdraw will be considered enrolled in courses until an appropriate academic participation verification point. If it is determined a student is no longer academically participating at the regular check points, the student will be officially withdrawn by the college.
For Title IV (federal financial aid) recipients who withdraw from enrollment, the college is mandated by federal regulation to determine the amount of Title IV funds the student has earned at the time the student ceases enrollment. The amount earned is based on the amount of calendar days in the term completed by the student divided by the number of calendar days in the same term, excluding any scheduled breaks of at least five (5) consecutive days. The amount earned is based on the amount of time the student has spent enrolled and is not related to the student’s institutional charges. The amount of Title IV funds earned is based upon a proportional calculation through sixty percent (60%) of the term enrolled. The college will utilize the following steps in order to determine the amount of Title IV a student who withdraws has earned:
Should a student withdraw from the institution, any amount of refund will be returned to the Title IV, HEA program funds, including the Pell Grant program, and then to other sources of aid up to the full amount received from the programs.
South College is required to return Title IV funds to the programs from which the student receives aid during the payment period, up to the net amount disbursed from each source, in the following order:
The current refund policy applies to all causes of withdrawal including injury, prolonged illness, or other circumstances that prohibit completion of the course or program of study.
Consequences of withdrawal – All refund policy information is available in the South College catalog and on the college website. Examples of refund calculations are available upon request. The treatment of Title IV funds (federal student aid) when a student withdraws is described in the college catalog. Information that details the procedures for withdrawal and demonstrates any financial consequences as a result of the withdrawal is available through the catalog or by contacting the Office of Financial Aid. If a student is unable to estimate how much Federal Student Aid he/she can retain and how much the student may expect to be returned, the registrar will direct the student to the Office of Financial Aid so a sample refund calculation can be performed in order to clearly define the results of a withdrawal. Adjustment to charges are described under the State Refund Policy as outlined in the catalog and will also be demonstrated on request. Additionally, any charges previously paid by federal aid funds could become an amount owed by the student as a result of the required return of funds. Please see the Office of Financial Aid with any questions.